One Folder, One Owner, One Outcome: A No-Drama Scanning Setup
Scanning invoices to a shared drive is a black hole. We replace the chaos with a single 'Hot Folder' that feeds the finance machine automatically.
Klara Budget
The Finance Operations Lead Amsterdam
Finance Lead for a digital agency who refuses to be a 'human API.' She knows that modern accounting isn't about math; it's about data logistics. Writes here to review the tools that stand between her and a nervous breakdown during month-end close.
Note: “Klara Budget” is a pseudonym. We use pseudonyms so we can write honestly about real work without naming clients, employers, or teams.
The Zombie Audit: We Cut 30% SaaS Spend Without “Negotiations”
We are paying for software ghosts. Learn how to find and kill 'Zombie Subscriptions' (active accounts, zero logins) to save cash instantly.
OCR Demos Are Theater: Test It With Ugly Invoices, Not Perfect Ones
Sales demos use perfect PDFs. Real life uses crumpled coffee receipts. Here is how to stress-test an OCR tool before you sign the contract.
The Wire Transfer That Never Happened: A Case Study in Approval Fog
A Slack emoji is not a signature. We analyze how 'informal approvals' create financial panic and how to build a boring, bulletproof audit trail.
The One Inbox Rule: How We Stop Invoices From Hiding in 12 Mailboxes
If your invoices are going to '[email protected]', you are broken. We set up a single intake pipe to stop the monthly archaeological dig for receipts.
Stop Sending Me Portals: Vendor Logins Are an Accounts Payable Tax
I have 42 passwords. I only want one invoice. Vendor portals are lazy, arrogant, and create audit holes. Here is how we boycott them.
Stop Printing PDFs: Paper Is Just Data With Extra Steps
Printing a digital invoice to sign it and scan it back in is madness. It destroys data integrity and wastes time. We kill the printers.
Meten Is Weten: Calculate Our Cost of Chaos Per Invoice
You think manual data entry is free because you are on a salary. You are wrong. We use the stopwatch method to price your inefficiency.
Bank Feeds Are Not Magic: The 7 Gaps That Break Month-End
Stop trusting the green checkmark. Bank feeds break, duplicate, and lie. Here is how to audit the connection before it ruins your close.